Chief Deputy – Barb Smith
Deputy – Nicole Thompson
The mission of the Posey County Recorder’s Office is to create a government operation that is effective, cost efficient, and customer friendly. We believe a customer-focused approach is the best way to achieve success and success is never final.
The primary function of the office is to maintain the integrity of all land records and documents entrusted to the office. We continually strive to improve recording and research capabilities and coordinate with other government entities.
About Our Office
The County Recorder’s function is to maintain permanent public records involving a wide variety of instruments. These documents detail transactions involving real estate, mining, personal property, mortgages, liens, leases, subdivision plats, military discharges, personal bonds, etc. (IC 36-2-11-8) Generally, all of these instruments are recorded either for giving legal public notice of their existence or for safekeeping and future reference. The recorder maintains and preserves all legal documents affecting title to real property. These records are the legal basis for determining ownership. The degree with which the recorder fulfills his or her responsibilities ultimately forms the legal foundation for the institution of private property. The recorder is a member of the county commission on public records, which has authority over the preservation or disposition of all public records maintained by the county. (IC 5-15-6). (Generally see IC 36-2-11, for the duties of the county recorder.)
Property Fraud Alert
Let us help you stop the fastest growing white-collar crime – Property Fraud. Sign up now and we can help you stop the effects of Land fraud and other similar fraudulent activities. What is Property Fraud? It’s when someone illegally uses your property for financial gain. It can happen when someone records a fraudulent document in the County Land Records Office making it appear that they own your home or property.
Click the Following Link to Sign Up: Property Fraud Alert
Please read before recording documents at the Posey County Recorder’s Office. Thank You!
New IC Code effective July 1, 2020
IC 32-21-2-3Recording instruments; acknowledgment and proof; statement of mailing addresses
Sec. 3. (a) Except as provided in subsection (c), a conveyance, a mortgage, or an instrument of writing to be recorded must be:
(1) acknowledged by the grantor; and
(2) proved before a:
(B) clerk of a court of record;
(C) county auditor;
(D) county recorder;
(E) notary public;
(F) mayor of a city in Indiana or any other state;
(G) commissioner appointed in a state other than Indiana by the governor of Indiana;
(H) minister, charge d’affaires, or consul of the United States in any foreign country;
(I) clerk of the city county council for a consolidated city, city clerk for a second class city, or clerk-treasurer for a third class city;
(J) clerk-treasurer for a town; or
(K) person authorized under IC 2-3-4-1.
(b) In addition to the requirements under subsection (a), a conveyance may not be recorded after June 30, 2007, unless it meets the requirements of this subsection. The conveyance must include a statement containing substantially the following information:
“The mailing address to which statements should be mailed under IC 6-1.1-22-8.1 is [insert proper mailing address]. The mailing address of the grantee is [insert proper mailing address].”.
The mailing address for the grantee must be a street address or a rural route address. A conveyance complies with this subsection if it contains the address or addresses required by this subsection at the end of the conveyance and immediately preceding or following the statements required by IC 36-2-11-15.
(c) This section does not apply to the Indiana department of transportation.
[Pre-2002 Recodification Citation: 32-1-2-18.]
As added by P.L.2-2002, SEC.6. Amended by P.L.135-2007, SEC.1; P.L.194-2007, SEC.7; P.L.143-2009, SEC.42; P.L.187-2018, SEC.4; P.L.14-2019, SEC.4; P.L.80-2020, SEC.1.
COVID-19 News and Information
Modified Access to the Posey County Recorder’s Office
Attention Posey County patrons:
In the interest of protecting the safety of both Posey County’s citizens and our employees, our office has transitioned to minimize in-person contact among both staff and the public. We will be limiting the amount of people in the office.
Our office will be open to searchers by appointment ONLY Monday – Friday 8am-4pm!
Masks are REQUIRED in our office and will not be provided.
Our office is open Monday – Friday 8am-4pm
The Recorder’s Staff will not search public records or give any legal opinions. If you know the recording information, you may request a copy from our office. Otherwise, you may come in and use one of our public access computers.
If you do not wish to do searches in our office please check the links below:
As always you can reach us by phone and email.
E-recordings will not be affected by this transition.
These are clearly unprecedented times and we appreciate your patience and understanding.
Mary Hoehn Rhoades
Community Rewards Program for Veterans
The Honor Rewards program is a community service made available through your county’s land and public records office to thank and acknowledge our nation’s veterans for their sacrifices to our country. This program allows veterans in our community to sign-up to receive an Honor Rewards Card and use this ID Card to receive discounts and benefits at local participating retailers, restaurants and other businesses. Let us help say thank you to the wonderful men and women in Posey County that have proudly served our great nation.
Click the Following Link to Sign Up: Honors Rewards Here
E-Recording in Posey County
We accept all documents through E-Recording except for documents that are bigger than a legal piece of paper (Plats & Surveys). E-Recording can save your business time, money and convenience. Avoid lines, parking and unnecessary delays by getting started today!
The benefits of E-Recording include: Faster Turnaround: Hours vs. days to get your document back. The Race to the Courthouse Becomes Instantaneous: Your e-document beats one submitted via the mail Large potential cost savings in postage, overnight shipping and delayed proceedings Fewer Rejections and Faster Corrections: E-Recording eliminates rejections for incorrect fees. Rejected documents can be resubmitted in hours vs. days.
Posey County currently accepts e-recordings from two submitting vendors.To compare prices and to start e-recording with Posey, Indiana, contact:
eRecording Partners Network Peter Duffy 888-325-3365 http://erecordingpartners.net/
CSC provides a web-based eRecording solution that enables submitters to electronically record real estate documents.
eRecording Support (866) 652-0111